Misc Pay is where you record one-off pay that isn't wages, commission, or an expense reimbursement — bonuses, spiffs, per diems, stipends, gift cards, severance, tips, and retroactive adjustments. Each entry goes through a short submit-and-approve flow, then attaches to a payroll run so it's paid out with that run.
Where to find Misc Pay
The Misc Pay page lives at /dashboard/misc-pay in your business unit. You'll also meet misc pay inside the Payroll Control Center, where approved entries are attached to a run.
What you see on this screen
| Column | What it shows |
|---|---|
| Date | When the pay was earned. |
| Type | The kind of pay — Bonus, Spiff, Per Diem, Stipend, Gift Card, Severance, Tips, or Retro Adjustment. |
| Person | Who's being paid. |
| Category | Your own grouping of misc pay, with its posting defaults. |
| Amount | The dollar amount. |
| Description | What the pay is for. |
| Project | The job it belongs to, if any — so the cost lands on the right work. |
| Attachment | A supporting document link, if one was provided. |
| Status | Where the entry sits in its lifecycle (see below). |
Adding an entry
Click Add to open the Misc Pay dialog: pick the person, the type, the category, the date earned, and the amount, plus an optional description, project, and attachment link. The entry is created as a Draft.
The lifecycle — submit, approve, attach, pay
Right-click an entry for the actions its status allows:
- Draft — editable. Submit it for approval, keep editing it, or Delete it (only Drafts can be deleted).
- Submitted — waiting for review. An approver chooses Approve or Reject… (rejecting requires a reason).
- Approved — cleared to pay. Approved entries appear in the Payroll Control Center's Misc Pay area, where they're attached to a run. An Approved entry can also be voided (with a reason) if it shouldn't be paid after all.
- Attached — riding on a payroll run. Detach from payroll returns it to Approved if it should ride a different run.
- Paid — the run paid out.
Reject and void reasons are recorded in the activity log, so there's always an answer to "why didn't this get paid?"
How Misc Pay connects to the rest of the app
- Payroll. Approved entries attach to a run alongside reimbursements and commissions, and pay out when the run does.
- Projects. An entry tied to a project carries its cost onto that job.
- Employees. Entries are paid to people on your Employees roster.
Permissions
Each step is separately permission-controlled — viewing, creating, updating, submitting, approving, rejecting, voiding, and attaching to payroll. Menu items you don't have permission for simply don't appear, so a supervisor can submit entries while approval stays with HR. See Roles & Permissions.
Tips & best practices
- Pick the right type. The type is how bonuses, per diems, and severance stay distinguishable in reporting — don't put everything under Bonus.
- Attach documentation for anything unusual (severance terms, a spiff agreement) so the entry explains itself later.
- Use Reject, not Void, for fixable mistakes — a rejected entry's reason tells the submitter what to correct; void is for entries that should never pay.
Common questions
How is Misc Pay different from a Reimbursement? A reimbursement pays someone back for money they already spent (usually non-taxable). Misc pay is extra pay — bonuses, tips, severance — which is generally taxable earnings.
Why can't I delete an entry? Only Drafts can be deleted. Anything submitted or beyond should be rejected or voided so its history is kept.
How does an entry actually get paid? Once Approved, attach it to a payroll run in the Control Center's Misc Pay area. It pays out — and is marked Paid — with that run.
Related topics
- Payroll — where entries attach to a run.
- Reimbursements — the expense-payback counterpart.
- Commissions — sales-based extra pay.