Holiday Calendars define which days your business treats as holidays — so the right days are paid (or paid at a premium) and the schedule knows when crews are off. You set up one or more calendars and the holidays each one contains.
Where to find Holiday Calendars
From the left sidebar choose HR & Payroll, then Holiday Calendars.
The page has two tabs: Calendars (the named calendars) and Holidays (the individual days within them).
The Calendars tab
| Column | What it shows |
|---|---|
| Calendar Name | The calendar — e.g. "US Standard." |
| Description | What it covers. |
| Default? | The calendar applied unless another is chosen. Hover a non-default row to Set default. |
| Holidays | How many holidays it contains. |
| People | How many employees are assigned to it. |
| Status / Updated | Active or archived, and when it last changed. |
The Holidays tab
Switch to Holidays to manage the actual days inside the selected calendar:
| Column | What it shows |
|---|---|
| Holiday | The day's name — e.g. Independence Day. |
| Date / Year | When it falls. |
| Paid? | Whether the day is paid time off. |
| Premium | The pay premium for working the holiday, if any. |
| Notes | Anything worth remembering about the day. |
Adding and editing
- On the Calendars tab, right-click and choose Add Calendar, then type the name and description right in the new row — editing is inline, a single click in a cell.
- Mark one calendar as the default so it applies automatically to employees without a specific calendar.
- Switch to Holidays and click Add Holiday to add each day — name, date, whether it's paid, and any premium.
Right-click a calendar for archive and activate actions. The default calendar can't be archived or deleted — pick a new default first if you need to retire it.
How Holiday Calendars connect to the rest of the app
- Employees. Each employee can be assigned a holiday calendar on the Tax & Compliance tab of their employee record; otherwise the default applies.
- Overtime Rules. A holiday trigger in your Overtime Rules reads these calendars to know which days earn the holiday premium.
- Payroll. Paid holidays and premiums flow into the run when time is calculated — see Payroll.
- Scheduling. Knowing the holidays helps you plan crews around days off.
Permissions
Viewing requires HR view access; managing calendars and holidays requires the manage permission.
Tips & best practices
- One calendar is enough for most businesses. Add more only when different groups genuinely observe different days (multi-state crews, union agreements).
- Enter next year's dates before January. Date-specific holidays (like Thanksgiving) move every year — a calendar with stale dates silently pays no holidays.
- Record the premium here, apply it via Overtime Rules. The calendar says which days are special; the rule set says what working them pays.
Common questions
Which calendar does an employee follow? The one set on their employee record; if none is set, the default calendar applies.
Why can't I archive a calendar? It's the default. Set another calendar as default first, then archive it.
Related topics
- Overtime Rules — holiday premium pay.
- Employees — where a person's calendar is assigned.
- Payroll — where holiday pay is processed.