Pay Rates is where you set what each employee earns. A pay rate ties a person to a pay group, a classification, and a rate type (salary or hourly), so that when their time runs through payroll the system knows exactly how to pay them.
Where to find Pay Rates
From the left sidebar choose HR & Payroll, then Pay Rates.
What you see on this screen
| Column | What it shows |
|---|---|
| Employee | The person the rate applies to. |
| Pay Group | The group that determines how and when they're paid (e.g. Office / Admin, Field Crews, Sales / Commission). |
| Classification | The Pay Classification this rate is for — so the same person can have different rates for different kinds of work (e.g. a Foreman / Crew Lead rate). |
| Rate Type | Salary or Hourly. |
Adding a pay rate
Click Add to create a rate, then set the employee, their pay group and classification, the rate type (salary or hourly), and the amount. Right-click a row for its actions.
Because a rate is tied to a classification, you can give one employee several rates — for example an hourly Laborer rate and a higher Foreman rate — and the right one applies based on the work they log.
How Pay Rates connect to the rest of the app
- Payroll. When an employee's time is processed, their pay rate sets the amount. See Payroll.
- Pay Classifications. Rates can vary by classification, so people are paid correctly for the work they do.
- Pay Groups & Period Groups. The pay group ties into how and when the person is paid.
- Prevailing wage. For certified-payroll work, Prevailing Wage & Union schedules can override the standard rate.
Permissions
Viewing requires HR view access; adding and editing rates require the manage permission. Pay is sensitive — access is usually limited to HR and payroll roles.
Tips & best practices
- Match the rate to the work. If someone does multiple kinds of work, give them a rate per classification rather than one blended rate.
- Pick the right rate type. Salary vs hourly changes how time and overtime are treated downstream.
- Keep pay groups tidy. The pay group drives the pay schedule, so put people in the group that matches how they're actually paid.
Common questions
Can one person have more than one rate? Yes — one per classification. The applicable rate is chosen by the work they log.
What's the difference between salary and hourly here? It's the rate type that tells payroll how to calculate the person's pay from their time.
Where do prevailing-wage rates come from? From Prevailing Wage & Union rate schedules, which apply on certified-payroll projects.
Related topics
- Pay Classifications — the work types a rate can be set for.
- Prevailing Wage & Union — rate schedules for certified-payroll work.
- Payroll — where rates turn time into pay.